Operations
Drive organizer & access audit
Files loose documents by what they actually contain, and reports anything shared beyond your domain.
The prompt
This is the whole configuration
Paste it into a workflow and edit it in plain English. There is nothing else to wire up.
Every Sunday at 8pm, do two things with our Google Drive. First, look at everything in the `Shared Uploads` folder, read enough of each file to know what it is, propose a folder structure by document type and year, create those folders, and move the files. Never delete anything; group near-duplicates into a `Review` folder instead. Second, audit the `Finance` folder: list every file whose sharing settings allow anyone with the link, or grant access to an email address outside our domain. DM the finance lead in Slack with that list, the sharing setting on each file, and a suggested revocation. Post a summary of the organizing work to #ops.
Trigger
What starts this agent
Runs on a schedule. Describe the cadence in plain English and Helios turns it into a cron expression for you.
Integrations required
Authorize each service once. Helios stores the credential envelope-encrypted and attaches it server-side on every run.
Example output
What you get back
Every run leaves a readable record: the steps the agent took and the result it produced.
340 files organized · 3 shared externally
- 7 folders created by document type
- 1 file open to anyone with the link
- 2 shared with a former contractor
New to Helios? Start with Run your first agent.
Related templates
Pair it with these
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Support
Documentation freshness audit
Checks your written docs against the actual codebase every month and comments on the pages that have gone stale.
Support
Morning inbox triage
Reads what arrived overnight, labels it, drafts the easy replies, and hands you a ranked list of what needs a human.
Run Drive organizer & access audit on your stack.
Connect the integrations, paste the prompt, attach the trigger. The agent takes it from there.